Application Form

Linton University College recognizes that data protection and privacy are important issues, particularly with regards to the World Wide Web; consequently, we take your personal privacy very seriously. The Privacy Policy gives an overview of what information is collected when you access our website and how certain information might be used. We adhere to the principle of data protection and privacy and endeavor to implement it within the guidance of current legislation.

Accessing the Linton University College’ website as a general rule, the Linton University College’s website employs the notion of ‘public access’ and does not require you to log in. Consequently, when you access the website, you are not required to submit any personal information; however, as it is common with most websites, certain anonymous data is gathered. For each visitor, our web server collects usage data; similarly, we use certain analytics systems to provide additional anonymized statistics – the type of information obtained might include: the number of page visits per week, the average number of pages viewed by users, domain names (e.g. .com, .ac.uk, .net), referring sites (e.g. Google.com, Yahoo.com), browser summaries (e.g. the number of visitors using Microsoft Internet Explorer or Firefox) and Operating System reports (e.g. the number of page requests made using Windows XP, Windows Vista, [Mac] OS X or Unix). On occasion summary statistics may be disclosed to third parties; however, it is important to understand that the data doesn’t provide any personal information (e.g. email addresses) and isn’t attributed to individuals. The primary purpose for collecting the information, which is used on an aggregate basis, is to improve the content and functionality of our website. *Note: This data is protected from public access and can only be viewed and disclosed by authorized personnel.

Web Forms Where Web Forms are utilized on the site, users are usually required to supply some sort of personal information; in certain instance this might only be a reply email address; however, elsewhere, considerably more detailed information may be required, e.g. in the “Stand a chance to win an iPad” contest. In general, forms on the Linton University College ’s website will either contain an explanation of how the information you supply will be used or will provide a link to this page (Data Protection – see below)

Data Protection The information you provide to Linton University College will be processed in accordance with the provisions of the Data Protection Act 2010 and any other relevant legislation. This data may be used to provide you with further information about relevant services. It may be held on a mailing list or database for this purpose, unless you object ( by notifying the University in writing ); and it may also be passed on to a third party with your consent, with whom the University has formally contracted to process your data for this purpose, subject to the safeguards concerning privacy and security of data set out in the Act.

Cookies Cookies are small data structures used by a website to ‘request’ information from a client (usually a web browser), return the information to the web site and then store the information. There are various instances where the Linton University College’ website requires the use of Cookies, e.g. in the “Stand a chance to win an iPad” contest.

Student-to-Student Network(s) In certain instances the Linton University College’s website facilitates communication between students (and staff) via online networks. Through these facilities personal information (e.g. an email address) might be made available to other students (and staff). The networks primarily operate on an ‘opt-in’ basis, i.e. you have to request that your details are added to the network and consent to their inclusion. It should be noted, however, that staff at Linton University College don’t generally monitor such services, and consequently, Linton University College doesn’t accept responsibility for any information or other material transmitted using a particular service. Similarly, the views expressed by students using these (or similar) networks do not reflect the views of Linton University College. If you have access to the Student Portal and/or a VLE, then please read the statements relevant to these systems.

Third-Party Links and information The Linton University College ’ website has links to third-party websites and information. While links and information are only added if they are perceived to be of relevance to our website users, Linton University College does not accept responsibility for their content.

A.     ADMISSION

 The admission of a Student is subject to the fulfillment of the entry requirements and Malaysian Qualifications Agency (“MQA”). Students are required to provide certified true copy or original transcripts of all official results including the grading system.

If any Student is given a conditional offer letter, such Student is required to fulfill the conditions before the deadline as stipulated in the offer letter or such other date as may be informed by the University, failing which, the University may withdraw the offer or cancel the Student’s enrolment.

The sums paid by the Student may be refunded according to the refund policy, subjected to any deduction for damage and/or loss suffered by the University due to any fault of the student. Vice versa, the Student should top-up any shortfall of tuition fee and/or charges to the University.

B.     FEES

1.     Students shall pay all fees by the due dates, and strictly be paid to the Credit Control Department only. The University shall not be responsible for the losses or damages suffered by the Student as a result of any payment being made to any unauthorized party.

Students shall pay all additional tuition fees and/or charges if they are required to extend their semester(s) due to any failure of their Programme modules on their part.

Payment shall be made by cash, cheque, bank draft, credit card and/or telegraphic transfer. Students are required to indicate their name, identity card number or passport number and student number when they make any such payment. All payments shall be made in the currency of Ringgit Malaysia (RM) unless stated otherwise by the University.  Student should keep all receipts issued to them for future verification.

2.     Fee payment

2a.    Local Student

Upon registration, the Student is required to pay a non-refundable and non-transferable registration payment of RM500 (“Registration Fees”) and such other relevant charges determined by the University.

Students are responsible to finance their education fee from relevant institutions including but not limited to Perbadanan Tabung Pendidikan Tinggi Nasional (PTPTN), and Kumpulan Wang Simpanan Pekerja (KWSP).

University shall not be liable for any loss or damage resulting from any Student’s failure to obtain financing for education fee.

Students are responsible to pay the fee in accordance with the payment plan agreed upon. The University reserves the right to modify the payment plan or amounts of fee, charges and/or deposits payable to the University without prior notification.

2b.    International Student

Upon submission of application form, Students are required to pay an initial payment of RM5,000 to the University.  All initial payments paid are strictly NON-REFUNDABLE.

Upon obtaining the relevant pass, visa and/or approval from the authority(ies) (“Student Pass”) to study in Malaysia, the Students are required to make full payment of the first-year fee and/or charges (“first-year fee”) to the university. Prior to the receipt of first-year fee, the Students should not make any travel arrangement to the premises of the University.

The second-year and third-year fee and applicable charges will be due in 12 months and 24 months from the date of registration respectively. The subsequent year’s fee and applicable charges must be paid 30 days prior to the stipulated deadline.

It is the responsibility of each Student to ensure timely payment of fee and other related charges associated with the respective Programme of study (“Programme”), failing which, the University has the right to:

(a)  charge late payment interest on such sums due and outstanding by the Student at the rate of eight percent (8%) per annum calculated on a daily basis from the due date of such payment until the date of full settlement;

(b)  bar the Student from attending classes and sitting for exams;

(c)  withhold the Student’s examination results, transcripts and/or certificate;

(d)  suspend provision of any services or facilities to the Student; or

(e)  any other action as the University shall deem fit and appropriate.

Excess payment made by the Student will be carried forward and used for future payment. Upon the completion, withdrawal or discontinuance of the Programme, excess payment will be refunded to the Student in accordance with the refund policy stated herein.  

C.      REFUND POLICY

Subject to the University’s prior approval of the Student’s refund request (by completing and submitting the Refund Application Form), all tuition fees, application fees, registration fees, administration fees, security deposit or such other sums paid to the University shall be non-refundable and non-transferable.

The refund of any fees or sums shall be subject to the following conditions:

1.     APPLICATION OF STUDENT PASS (APPLICABLE TO INTERNATIONAL STUDENT ONLY)

In the event the Student fails to obtain or decides not to apply for the relevant Student Pass, the initial payment shall be forfeited absolutely by the University and the Student shall have no claim whatsoever against the University.

2.     WITHDRAWAL OR DISCONTINUANCE OF PROGRAMME

2a.    Student Pass (applicable to international student only)

Upon obtaining the Student Pass, the Student is required to register at the University. In the event the Student fails to register within the stipulated time or the Student decides to turn down the offer of admission, the University reserves the right to cancel the Student Pass and the offer of admission and forfeit the First Year Fees absolutely.

2b.    Registration

2b.i.      The Registration Fees paid by the local Student upon registration is not refundable or transferable in any event the Student withdraws from the Programme.

2b.ii.     All fees paid to the University, including but not limited to accommodation fees and security deposit, are not refundable or transferable. Subject to the discretion of the University, the University may refund tuition fees as follows:-

*    Course commencement means any level of study including but not limited to orientation bridging and English Enhancement class.

3.     DEFERMENT

In the event a Student wishes to defer his/her Programme, the Student may request in writing to defer the Programme (“Deferment Request”). Upon the approval of Deferment Request, the Student is required to pay all relevant fee and charges as stated herein, including but not limited to accommodation fees.

In the event a deferred Student withdraws from or discontinues his/her Programme after Deferment Request, the Student will be assumed as withdrawn/discontinued from the date where the deferment approved and the refund will be conducted in accordance to refund policies of the University.

4.     DISCIPLINARY OFFENCE

Student whose candidature has been suspended or terminated by the University due to breach of academic regulations or student’s code of conduct shall not be entitled to claim for refund of any fee.

5.     OTHERS

A refund application must be submitted within 60 days from the completion, withdrawal or discontinuance of the Programme. Failure to submit such application will result in the fees and deposits being forfeited.

If the refund application is approved, the refundable amount shall be free of interest less any deduction of fees, charges and/or other sums due and owing to the University.

All outstanding fee or charges must be settled in full before the application for withdrawal can be approved.

For the case of International Student, no refund application will be processed or approved unless the relevant International Student has submitted his/her passport for the cancellation of the Student Pass.

D.    DEFERMENT /  NO REGISTRATION /  LATE REGISTRATION OF SEMESTER /  ADD AND DROP SUBJECT

Under special circumstances, the Student may request in writing for deferment of the Programme to the Academic Affair Department of the University. The Student is not allowed to defer for more than 2 consecutive semesters.

If an application of deferment is approved, the Student shall not be entitled for any refund and all paid sum (less such fees, costs and charges incurred by the University) will be transferred for the payment of the fees and charges of the semester which the deferred Student returns.

All outstanding fees or charges must be settled in full before the application for deferment can be approved.

Students are not allowed to register for any Programme, course or module after the deadline for the semester, failing which the Students shall be liable for any consequences including but not limited to failure to obtain or renew Student Pass and revocation of study loan.

If any Student defers or fails to register for any Programme, course or module before the deadline without prior written approval, the Student is required to pay fees and charges in full and not on a pro-rated basis. If any Student fails to register before the deadline for 2 semesters without prior approval, the University reserves all rights to take disciplinary action against the Student.

E.     MODIFICATION OF THE PROGRAMME

The University reserves the right to make any changes or modification to the Programme including but not limited to the design, structure, content or mode of delivery of the Programme (“Modified Programme”). If such Modified Programme does not materially differ from the Programme offered to the Student, the Student shall agree to enroll and continue study with the Modified Programme.

F.     NON-COMMENCEMENT OR DEFERMENT OF PROGRAMME

In the event that the University is of the opinion that it is not viable for whatever reasons, to commence any Programme or module, the University is entitled not to commence or defer the commencement of the Programme or module. The University may discharge the Student from the Programme or module and the Student shall be entitled to full refund (free of interest) less the following deduction:

1.     Cost to procure the Student Pass;

2.     Accommodation costs including but not limited to rental and utilities charges; and

3.     Such other sums incurred by the University.

G.    TRANSFER/CHANGE PROGRAMME

In the event any Student wishes to transfer or change Programme (“New Programme”), the Student is required to make the request in writing to the Academic Affair Department of the university. No transfer or change of Programme shall be allowed without prior approval of the university being obtained. The amount of tuition fees paid may be transferable to the New Programme subject to conditions including but not limited as follows:

1.          The Student shall be required to pay additional tuition fee, administrative charges, or such relevant fees for the New Programme.

2.          Administrative charges paid for the first Programme shall not be refundable or to be transferred for any payment of the New Programme.

3.          International Students shall return to their home country, at their own costs, for the re-application of Student Pass from the relevant authorities to study in Malaysia and the Student shall bear the costs incurred for such re-application process.

4.          The terms and conditions of this Clause G shall apply to any Student of New Programme who wishes to transfer to the first Programme or other new Programme.

H.    ATTENDANCES AND RESULTS

1.     Attendances

Attendance shall be counted from the Registration date.

Attendance in all scheduled classes including lectures, practicals, studio or laboratory works and site visits is compulsory for all students. A student who is absent from 3 consecutive classes will be issued a Warning Letter. If the student repeats the mistake, a second Warning Letter will be issued to the student. Upon the third repetition of this occurrence, a Final Warning Letter will be issued and the student will be barred from sitting for all examinations in that semester. For international students, a police report will be lodged and visa terminated after receiving the Final Warning Letter.

2.     Results

The University reserves the right to take any action against the Student who GPA and/or CGPA is less than 2.0, including but not limited to discontinuing the Student from the Programme.

The University shall not be held responsible if any Student fail to obtain the required GPA and/or CGPA due to the Student has been barred from sitting examination in accordance with the policy herein.

I.       RE-REGISTRATION

Any Student who withdraws or discontinues their study with the University and wish to re-register for any Programme (“Re-registration”), the Student shall pay all outstanding fee and/or charges prior to the Re-registration. The University shall apply the latest fee and charge rate for the purpose of re-registration. All fee or charges paid for previous Programme shall not be transferable. Any credit transfer shall be subject to the sole discretion of the Academic Affair Department. The University reserves the right to charge additional administrative charges for re-registration.

J.      IMMIGRATION (APPLICABLE TO INTERNATIONAL STUDENTS ONLY)

International Students are obliged to obtain the Student Pass from the immigration department or such relevant authorities to study in Malaysia. The University shall endeavor to assist the International Students in the application of Student Pass. The University shall not be held responsible for the Student’s failure to obtain the Student Pass due to whatsoever reason.

International Students must undergo a medical examination within 7 days of arrival at Malaysia at any panel clinic appointed by the Education Malaysia Global Services (EMGS). Should the International Student fail the medical examination, the International Student may be required to leave Malaysia and the International Student shall be entitled to the refund in accordance with the refund policy stated herein.

International Students are required to submit their application for renewal of their Student Pass 3 months in advance before the expiry of Student Pass, failing which, the University reserves the right to charge an additional administrative charges.

In the event the International Student fails to renew their Student Pass before the expiry of Student Pass, the International Student may be required to leave Malaysia and re-submit all necessary documentations for the re-application of the Student Pass. The International Student will be considered as deferring a semester and shall be entitled to the refund in accordance with the refund policy stated herein.

International Students must abide by all laws and regulations of Malaysia. The University shall not be held responsible for any breach by the International Student, including but not limited to legal action taken by the Immigration Department.

K.     HOSTEL

It is compulsory for students to stay in the hostels arranged by the University and required to pay all relevant fee and charges before checking-in the hostels.

Students shall confirm and acknowledge that the hostels are in good condition upon checking-in the hostels. Students must at all times keep the hostels in clean and good state of tenantable repair and condition (fair wear and tear excepted).  In the event the Student is moving out of the hostel, the Student is required to redeliver the hostel to the University and shall, at the Student’s own cost, restore and reinstate the hostel to the state and condition when the Student first took possession (fair wear and tear excepted). 

The fee and charges stipulated in all financial information are excluding hostel utilities (i.e. electricity and water charges), Students are required to pay the hostel utilities promptly upon being notified by the University.

L.      RULES AND REGULATIONS, TERMS AND CONDITIONS ETC

The Student must comply with all relevant laws and regulations, Student Handbook and other directions, rulings and decisions of the University, its lecturers, tutors and administrators (including but not limited to terms and conditions contained herein, code of conduct and discipline, rules on facility usage, hostel rules, motor vehicle ownership and driving rules, library rules and laboratory rules) (collectively, “Student Code of Conduct”). In the event of any non-compliance of Student Code of Conduct by the Student, the university reserves the rights to bar the Student from using facilities or attending classes; refuse to receive answer script of exam paper or assignment submission; withhold examination results, transcripts, or certificates; suspend provision of any service and/or take such action that the university deems appropriate.

The University reserves the right to vary, alter or amend the terms and conditions contained herein. In the event of any changes, the University may publish the amended or varied terms in its website, send notification to the students by way of the online feedback system (FITS) or such other manner as the University shall deem fit. Students are expected to have read and understood all the terms and conditions contained herein.